The count moves, the menu swaps, the bar package upgrades — that’s banquets. ClubCore runs the whole event from inquiry to invoice, and freezes an immutable snapshot of the BEO every time it changes, so what the host signed is never a matter of memory.
Every private event is a BEO — the space, the host, the date, the counts and every billable line — worked from a pipeline of statuses and a day board grouped by date, with KPIs for inquiries, active holds, confirmed upcoming and booked revenue.
Build the event from line items — menu, room rental, bar, AV, labor. Per-person lines price off the guaranteed count automatically, service charge and tax roll up on top, and the deposit nets out to a live balance. Charge → tax → total → balance, always current.
Save a numbered snapshot of the BEO at any point — an immutable record of exactly what was agreed, with a note about what changed. No overwritten contract, no “which copy did we send them?”
One click posts the event’s balance to the host member’s club account, on the same books as the rest of the club. Once invoiced, line items lock — the number the host signed is the number that bills.
When the host calls to say the count went from 120 to 140 and the bar moved to premium, save a version — then compare it against any earlier snapshot and see exactly which fields moved: counts, lines, percentages, terms. When the invoice conversation happens months later, you’re reading the record, not reconstructing it.
One action renders the BEO into a signable contract and sends it — no re-typing the event into a separate e-sign tool, because the Documents module is part of the same platform.
The banquet office, on one board. Work the pipeline by status or flip to the day board grouped by date — every event carries its space, host, counts and balance with it.
Signatures, tracked to done. Every sent contract shows its status — pending, awaiting countersign, signed, overdue — with reminders, resends and the executed PDF in one place.
A member host signs from their portal; a prospect gets an emailed signing link — no account, no login. Weddings and outings are usually booked by people who aren’t members yet.
Require a club officer to countersign before a contract is fully executed. The request tracks pending, awaiting-countersign and signed states, with staff-sent reminders for overdue signers.
Every signature event is recorded — who signed, when, and what happened to the request — and the fully executed PDF is there to download when it’s done.
We'll hand you a personal sandbox seeded with a full club — menu, members and three years of books — then walk your team through it.
Prefer email? [email protected] · ClubCore by Atlas Core Technologies, New Braunfels, Texas
