Trained on your documents
Feed it your closing procedures, house rules and operating manuals. Each document is indexed section by section, so an answer points at the exact passage — not a whole binder.
All features ClubCore Copilot · AI
The one employee who’s read every SOP.
A chat bubble on every back-office screen. Ask how to close a tab, add a member or run end-of-day — Copilot answers from your club’s own documents, cites where the answer came from, and can walk your staff through the task on the live screen.
ClubCore Copilot New
How do I run end-of-day at the register?
Close every open tab first, then open Sales → End of Day. The register totals cash, card and member charges for the shift; count the drawer against it and post the close…
closing-procedures.md › End-of-day checklist
Illustration of the in-app Copilot panel
Grounded answers
It answers from your binder, not the internet
Copilot retrieves the most relevant passages from the documents your club has loaded into it — then answers from those passages and shows you which ones it used. The club that wrote the SOP stays the authority on the SOP.
Every answer shows its sources
Replies come with the documents and sections they drew from, each with a relevance score. Tap a source to see where the answer came from — no guessing whether to trust it.
Conversations that keep
Answers stream in as they’re written, and every conversation is saved per user. Start a question at the front desk, finish it after the lunch rush.
One bubble, every screen
Copilot floats in the corner of every back-office page — members, billing, tee sheet, accounting. Staff never leave what they’re doing to look something up; the answer comes to the screen they’re on.
Guided walkthroughs
“Walk me through it” — on the real screen
When a question maps to a task Copilot knows, it offers more than an answer: a guided walkthrough of the actual interface. It highlights the exact control for each step, explains what it does, and moves on automatically when it sees you’ve done it.
It guides — your staff do the clicking. That’s deliberate: the person who performed the end-of-day close under Copilot’s highlighting can do it alone tomorrow. New-hire training stops being a shadow shift and a laminated cheat sheet.
- Highlights the next control on the live page
- Advances when the step is actually completed
- Offered right in chat when a question matches a task
In the walkthrough library
- Add a new member Front desk
- Ring up a sale & charge a member Server
- Run end-of-day at the register Manager
- Reconcile a bank account Bookkeeper
The first walkthroughs cover the tasks new staff hit on day one — one for each seat in the clubhouse.
Under your control
You decide what it knows
An assistant is only as trustworthy as its sources — so the sources are yours to manage, in the open, from Settings.
Manage what it knows
The knowledge base lives in Settings: see every indexed source, add a new document, or remove one. What Copilot draws on is always your call.
Your club’s knowledge stays yours
ClubCore is club-scoped by design — the knowledge base, chat history and sources belong to your club alone.
On when you want it
Copilot is a module like any other: switch it on from Settings and the assistant appears on every back-office screen. Switch it off and it’s gone.
Copilot ships as part of the platform — plans are on the pricing page, and there’s no per-question meter to watch.
See it live in 15 minutes.
We'll hand you a personal sandbox seeded with a full club — menu, members and three years of books — then walk your team through it.
Prefer email? [email protected] · ClubCore by Atlas Core Technologies, New Braunfels, Texas